Recruitment Notice
Last updated: 30 April, 2024
Introduction
The law firm “Avitar” (“Avitar” or “we” “our”) welcomes you. We have created this Recruitment Notice (“Recruitment Notice” or “Notice”), to assist applicants (“Candidate” or “you”) in understanding how we collect and process your personal data when you respond to our vacancies, apply, and undergo the selection process.
Content
About us
| Data controller | Private Entrepreneur Myroslav Khmarskyi, tax number 3441709411 |
|---|---|
| Postal address | Ukraine, 01103, Kyiv, 37 Mendielieieva Street |
privacy@avitar.legal — for inquiries regarding personal data | |
| Data location | Ukraine |
Age restriction
We consciously do not process data of visitors who have not reached the age of 18 without the consent of their legal representatives.
If you are such a visitor or their legal representative, please contact us at the email address provided privacy@avitar.legal, and we erase it.
Personal Data
Data sources
We receive your data when you respond to our vacancies and are selected. Such data is obtained from the following sources:
- directly from you;
- from publicly available sources;
- from third parties.
Lawful basis for processing
To process your personal data, we rely on the following lawful bases:
- performance of the contract: to take pre-contractual measures, enter into a contract, and fulfil contractual obligations with you;
- legitimate interest: to protect our legitimate interests;
- consent: for additional processing for specific purposes.
If we collect personal data on the basis of legitimate interest or performance of the contract, we can use it for another purpose after checking that the new purpose is compatible with the original purpose.
The data we receive directly from you:
We receive data directly from you when you respond to our job vacancy through job search services or communicate with us via email.
| Type of data | Data | Reasons for processing | Lawful basis |
|---|---|---|---|
| Identification data |
| Verification of Biographical data | Performance of the contract |
| Contact data |
| Communication with you | |
| Data from attached documents |
| Initial assessment of your skills in accordance with requirements of our vacancy and company. | |
| Data from interviews |
| Confirmation of skills stated in the resume. | |
| Data from the completion of a test task |
| Confirmation of skills stated in the resume. |
| Data retention period |
|---|
| We store your data within 1 year from the moment our last communication with you. |
| In the event of a contract between us, we store your data in compliance with the requirements of the law. |
The data we receive from publicly available sources
In case of any doubts, we may collect certain data from publicly available sources.
| Data | Reasons for processing | Lawful basis |
|---|---|---|
| Confirmation of work experience stated in the resume | Legitimate interest |
| Data retention period |
|---|
| We store your data within 1 year from the moment our last communication with you. |
The data we receive from the third parties
Under certain circumstances, such as having multiple equally qualified Candidates, we may contact third parties for additional data. These third parties may include the contact persons listed in your resume or your former employers.
| Data | Reasons for processing | Lawful basis |
|---|---|---|
| Additional characteristics or qualifications of you as a Candidate | Prevention of fraudulent, harmful, unauthorized, unethical, or illegal activities | Legitimate interest |
| Data retention period |
|---|
| We store your data within 1 year from the moment our last communication with you. |
Data transfer to third parties
Your data will not be transferred outside of our firm unless it is necessary to obtain reference data from third parties.
By default, we store your data in Ukraine, but we may transfer it to our colleagues in the EU who are directly involved in the selection process.
By default, we store your data in Ukraine, but we may transfer it to our colleagues in the EU who are directly involved in the selection process.
Protection of your Data
We protect the information on our computer servers in a controlled and secure environment, safeguarded against unauthorized access, use, or disclosure.
We also implement intelligent organisational security measures to ensure protection, including:
We also implement intelligent organisational security measures to ensure protection, including:
Organisational security measures
| Staff training | Regular inventory of assets | Internal policies and instructions |
| Protection during data transfer | Careful use of Internet resources | Non-disclosure agreements (NDA) |
Physical security measures
| Closed-circuit television (CCTV) | Physical perimeter security | Security |
| Restricted access to premises | Alternative power supply | Alarm system |
Technical security measures
| Encryption technologies | Backup and recovery | Two-factor authentication |
| Licensed software | Keeping registers of consent | Password controls |
Your rights
You as a subject of personal data in relation to your data have the rights described below. Contact us to exercise them.
| The Rights | Description |
|---|---|
| Right to information | You have the right to know and be informed about the sources of collection, the location of your personal data, the purposes of their processing, and the location of the data controller. |
| Right to access your personal data | You have the right to request access to and receive all of your data that we store. |
| Right to object to the processing of your personal data | You have the right to submit a request with a valid reason to object to the processing of your personal data. |
| Right to erasure your personal data | You have the right to submit a request with a valid reason to erase your personal data if such data is processed unlawfully or is inaccurate. |
| Right to personal data protection | You have the right to protect your personal data from unlawful processing and accidental loss, destruction, damage due to deliberate concealment, non-provision, or untimely provision, as well as protection against the disclosure of information that is inaccurate or harms your honor, dignity, and business reputation. |
| Right to file complaints regarding the processing of your personal data with the Commissioner or Court | You have the right to file complaints regarding the processing of your personal data with the Commissioner for Human rights of the Verkhovna Rada of Ukraine by email hotline@ombudsman.gov.ua. |
| Right to withdraw consent | You may withdraw consent to processing at any time. You also have the right to place restrictions on the processing of your personal data when giving consent. |
| Right to use legal remedies in case of violation of the personal data protection legislation | You have the right to protect your personal data through legal remedies as established by the laws. |
| Right to know the mechanism of automated processing of personal data | You have the right to request information from us about the use of automated processing mechanisms for personal data. Please note! We do not use any automated decision-making processes during recruitment. |
Privacy Notice updates
The Privacy Notice and the relationships falling under its scope are governed by the Law of Ukraine “On Personal Data Protection”. As a best practice, we also adhere to the General Data Protection Regulation.
Existing laws and requirements for the processing of personal data are subject to change. In this case, we will publish a new version of the Privacy Notice on the Website.
If there are material changes to the Privacy Notice or the Website that affect your data privacy rights, we will notify you by displaying information on the Website and, if necessary, ask for your consent.
Existing laws and requirements for the processing of personal data are subject to change. In this case, we will publish a new version of the Privacy Notice on the Website.
If there are material changes to the Privacy Notice or the Website that affect your data privacy rights, we will notify you by displaying information on the Website and, if necessary, ask for your consent.
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business@avitar.legalPhone
+380 (50) 356 74 94SOCIAL
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